Managing Responsibilities In Departments

All organizations, including businesses, have managers. They may not be called managers because there are some other titles which can be used such as, leader, director and so on. No matter what is the title, the task is the same or much of similar and no matter what is the organization. If you are a student in a school or if you are in full employment, the managers of your organization will have to fulfill a few tasks. These tasks are to plan, organize, co-ordinate, command and control In other words, people also say that managers “POCCC.”Most businesses have departments organized on “functional lines.” This explains a functional structure of the business.

These departments are Human Resource department, Marketing Department, Accounting and Finance Department and Production Department. Every department plays its role in running a stupendous business.
• HUMAN RESOURCE DEPARTMENT:

Managers in this department are responsible for, recruiting staff, preparing job descriptions, planning and implementing staff training programs, keeping staff records, disciplining and warning staff if necessary, negotiating with workers, interviewing and selecting staff and predicting number of employees needed for the business. This department is very vital for the business in many ways. With the increasing cost of recruiting staff, it is necessary for the HR Department to manage people firmly.

• MAKRETING DEPARTMENT:

The managers in this department will be responsible fore, market research into existing or new markets in order to identify new market opportunities, planning new products, working closely with Research and Development Department and Production Department, deciding on the best marketing mix product and also make sure that this is put into effect and also keeping records of the sales of the each product. Without effective marketing, it is not possible for a business to survive. The marketing managers play a key role in keeping in contact with the consumer to those products will meet their need.

• ACCOUTNING AND FINANCE DEPARTMENT:

The main responsibilities of the managers include, recording all financial transactions with other firms, collecting all of this data together and presenting it in the form of regular accounts, preparing budgets for whole of the business, keeping control of the cash flow, deciding on the most appropriate methods of finance and analyzing the profitability of new investment projects.

• PRODUCTION DEPARTMENT OR OPERATIONS MANAGEMENT:

The managers in this department will have to fulfill the responsibilities as, ordering stick of material and other resources to allow production to take place, locating buildings in the most cost-effective areas, developing and designing new products to allow production to take place and deciding on production methods and machinery.

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Involving Finance In Six Sigma Implementations

The Process

Including the finance department in Six Sigma deployment is a decision usually made at the design stage of the operation. Here, the department is treated as an associate in the establishment and operation plan. Easy said than done, many operations people are of the view that people related to accounting or anything to do with it are scorekeepers, auditors, or bookkeepers. Making them adapt to the awkward inclusion of the finance department is always a barrier.

All the ideas that had the ability of becoming Six Sigma projects have to be evaluated by the finance department before being finalized. Thereafter, the finance department authenticates the potentiality of every project to affect the result. This not only restricts process owners from pinpointing Six Sigma projects but also allows them to identify prospects. Additionally, financial evaluations act as decisive factors for business decisions and viability of an opportunity to the Six Sigma project.

Six Sigma Committees are active in the decision-making process. It is known that process owners and Belts frequently criticize the inclusion of the finance department and hold it responsible for the stagnation of profitable projects. However, later they become conscious that the projected advantages of a few projects may not even influence the result.

Finance can work with the teams for identifying the advantages of any project. There are times when some projects actually project more profits more benefits compared to what the process owners originally forecasted. The process owner and the finance department should concur on how these benefits can be premeditated after implementation of the project.

A second review of the inclusion of finance is carried out at the end of the DMAIC process. Afterwards, the ownership of the solution is immediately transferred to the process owner. The Belts are not involved with the calculation of benefits – they only concentrate on the DMAIC process.

Eventually, during first year after the implementation of the date solutions, the company records the profits. If there is a possibility of making an improvement, new Six Sigma projects are created. Whereas involving finance in a Six Sigma project generally starts before involving the Belts, it also goes on even after the Belts transfer ownership of the solution to the process owner.

Advantages of involving Finance in Six Sigma

o By recruiting a finance team to calculate the benefits, the real benefits are easily recorded with accuracy. This allows the team to focus completely on improving the KPI, without thinking about the final financial results. An improvement in the KPI can affect the bottom line.

o Inconsistencies may occur due to differences in working and handling styles. Instead, insisting on a single process that ensures proper financial calculation of every operation can offer comparable results.

o If the process of calculation remains with the owner, they may end up forgetting to calculate other processes that are affected by the calculation.

o These audits can be conducted internally or by simply inviting eternal teams to review calculations of the benefits.

Working with the finance department requires effort and a more proactive approach. Every finance team requires a single member to work on each individual project – this is required to understand the business better and influence the results of the company.

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